CLEVELAND –City of Cleveland Interim Chief of Staff Sharon Dumas today issued the following statement on the city’s processes for vendor payments and reimbursements:
“The City of Cleveland is a municipal corporation with a $1.8 billion annual budget that supports three branches of government. The Finance Department processes on average 38,000 vendor payments per year. Our internal controls, processes, policies and procedures require that the receiving department review and validate receipt of services or commodities prior to requesting payment for the expense.
This standard process provides the Department of Finance and the State Auditors with reasonable assurance that requested payments have been reviewed in accordance with City policies and procedures prior to submission. The documentation submitted requires appropriate signoff from the receiving department that services or commodities were received prior to issuing payment.
The Finance Department review is a financial one that reviews that the vendor is the authorized one and that the receipts attached total to the payment request. Annual audits perform sample testing of internal controls, inventory and commodities. The Finance Department will work with Council to review and update its reimbursement policy for service delivery to enhance supporting documentation.”
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